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Library Regulations

Borrowing from the library

Students, employees and course participants at University College Nordjylland can borrow from the UCN Library.
In addition to this, persons with a connection to or interest in our subject areas can use the physical library collection.

What can I use as my library card?

Your can use both your yellow health insurance card and your student ID card as your library card by combining it with a pin code.
As a new student you will automatically be signed up as a library user, when you begin your studies.

Borrowing and returning - what should I be aware of?

You are responsible for the materials you borrow.

You will receive return reminders, recall notices and reservation notices by SMS and email. These notifications are automatically sent to your student email adress. 

Notice! Reminders are a service, which can fail due to technical problems. Please be aware that returning library books in time is always your own responsibility. 

Account balances, which are statements of your accrued fines and compensation claims, are sent to your eBoks.

Can I make reservations?

You can reserve materials on ucnbib.dk without charge.

You will receive a notice by SMS and email, when your reservation is ready to be picked up. You need to pick up the material within 7 days. 


Can I renew my loans?

You can renew your loans up to 10 times unless another library user has reserved the material. You cannot renew your loans earlier than 7 days before the due date.

You can renew by either:

  • logging on to ucnbib.dk
  • sending af SMS to 1910 with the text "UCNBIB FORNY ALLE"
  • contacting the library


For how long can I borrow my materials?

Type of material

Loan period
Books30 days
Journals7 days
DVD's3 days
Reference booksLibrary use only


What happens if i do not return my loans in time?
Loan period exeeded byFines and charges
1-7 days0 dkr.
8-30 days10 dkr.
31 days or more25 dkr pr. unit + compensation claim*

90 days

The accrued fine + an administration fee from the Danish tax authorities (SKAT)

*Compensation claim: The item's replacement price + a handling charge of 50 dkr. pr. unit.

Please notice! If the sum of your library fines exceed 200 dkr., your user account will be blocked, which means that you cannot reserve or borrow items. When you pay your fines, the blockade will be removed.     

Timetable of return reminder, recall notice and compensation claim

TimeType of notice
3 days before due dateReturn reminder by SMS and mail
8 days overdueRecall notice by SMS and mail
31 days overdue
Compensation claim is added
The account balance* is sent to your eBoks
45 days overdue
First letter requesting payment of accrued fine is sent to your eBoks
59 days overdue
Second  letter requesting payment of accrued fine is sent to your eBoks
90 days overdue
The accrued fine is submitted for collection at the Danish tax authorities (SKAT)


*The account balance is a statement of your accrued fine, i.e. compensation claims and fines. If your fines exceed 100 dkr. you will likewise receive an account balance.

If the borrowed items are returned before the accrued fine is handed over to the Danish tax authorities, you will not be required to pay the compensation claim. Please note that the fine for exceeding the due date must be paid in any case.

How do I pay fines and compensation claims?

Fines and charges must be payed via “My account” at ucnbib.dk. You can pay using credit card or MobilePay Online. All payments are immediately registered and deleted from your account and if your account is blocked it will be reopened.

Revised 25.10.2018