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Library Regulations

Borrowing from the library

Students, employees and course participants at University College Nordjylland can borrow from the UCN Library.
In addition to this, persons with a connection to or interest in our subject areas can use the physical library collection.

What can I use as my library card?

Your can use your yellow health insurance card as your library card by combining it with a pin code.
As a new student you will automatically be signed up as a library user, when you begin your studies.

Borrowing and returning - what should I be aware of?

You are responsible for the materials you borrow.

You will receive return reminders, recall notices and reservation notices by SMS and email. These notifications are automatically sent to your student email adress. 

Notice! Reminders are a service, which can fail due to technical problems. Please be aware that returning library books in time is always your own responsibility. 

Balance Statements provide overviews of your accrued fees and compensation claims and they are sent to your eBoks.

Please notice! If the sum of your library fees exceeds 200 dkr. your user account will be blocked. This means that you cannot reserve or borrow materials. When you have paid your fees the blockade will be removed. 

Can I make reservations?

You can reserve materials on ucnbib.dk without charge.

You will receive a notice by SMS and email, when your reservation is ready to be picked up. You need to pick up the material within 7 days. 


Can I renew my loans?

You can renew your loans up to 10 times unless another library user has reserved the material. You cannot renew your loans earlier than 7 days before the due date.

You can renew by either:

  • log in at ucnbib.dk and choose loans
  • contacting the library


For how long can I borrow my materials?

Type of material

Loan period
Books30 days
Journals7 days
DVD's3 days
Reference booksLibrary use only


What happens if I do not return my loans in time?

Please notice that the fees are for each material.

Loan period exeeded byFees and charges
1-7 days0 dkr.
8-30 days10 dkr. pr. unit
31 days or more25 dkr pr. unit + compensation claim*

60 days

UCN Economic Department will send you a bill for the outstanding amount

*Compensation claim: The item's replacement price + a handling charge of 50 dkr. pr. unit.

Timetable of return reminder, recall notice and compensation claim
TimeType of notice
3 days before due dateReturn reminder by SMS and mail
8 days overdueRecall notice by SMS and mail
31 days overdue
Compensation claim is added
The balance statement* is sent to your eBoks
60 days overdue
The outstanding account will be handed over to UCN Economic Department for collection. As a basis it won't be possible to return the material anymore. 

*The balance statement provides an overview of your outstaning amount, i.e. compensation claims and fees. If your fees exceed 100 dkr. you will likewise receive a balance statement.

Returning materials before the outstanding account is handed over to UCN Economic Department means that you only have to pay fees. 

Damaged or lost materials

Damaged or lost library materials will result in compensation claims. Please note that you will still be charges for exceeding the due date anyhow. 

How do I pay fees and compensation claims?

Fees and charges must be payed via “My account” at ucnbib.dk. You can pay using credit card or MobilePay Online. All payments are immediately registered and deleted from your account and if your account is blocked it will be reopened.

Revised 16.10.2019